Coaches are expected to review their rosters and contact their players the week before practices start, after the coaches meeting. Please contact your sports directors if you have not heard from your coach by the Saturday before practices start.

• Dress comfortably (shorts, t-shirt)
• Water bottle
• Tennis or running shoes (required)

The YMCA is committed to providing the highest quality program for you and your family. Staff is provided to oversee all operations of the practices and games. Coaches and Meet Administrators are trained in rules and regulations of cross country. Our courses will be maintained and kept in safe and presentable conditions. Your child will be provided with a team jersey. Every child will receive an end-of-season medal.

Any additional jersey ordered for a participant after the initial jersey order will be a $15 fee.

We appreciate your understanding of these policies. 

We try our hardest to accommodate all requests, but the YMCA cannot guarantee any requests that are made for practice days, times, coaches, etc. 

Your child should be in an age group based on their age on the first day of practices. Example: If the child is 7 at the time of registration, but turns 8 before the first day of practices, the child would need to play in the 8-14 age groups. If you feel your child can run in an older age group, you must speak with the director before the child will be moved up.

The primary form of communication will be sent from the Sports Directors. The YMCA will communicate practice schedules, meet schedules, and other important information throughout the season through email.  

The Sports Director or Sports Specialist will call practices/meets under severe weather (lightning, thunderstorms, tornado watch), ongoing hard rain, snow/ice, and/or any possible weather threats. Otherwise, any other weather conditions such as small rain showers will be at the discretion of the coach. This is for all ages. Please get a contact list of the Head Coach, Assistant Coach, and Team parent to see if practice is called off. If the YMCA does call off practices/meets, the decision will be made by 5:00pm for weekdays and 8:00am on Saturdays. Everyone will receive a notification through Playerspace. After this time all decisions will be made at the field and information will be given to the Member Services desk at the YMCA. Always check with your coach to see if it’s cancelled.

After the game schedule has been created, we will send it to the photographer and he will develop a picture schedule. As soon as we get this, we will pass it along to coaches and parents through email. Portrait EFX is the photography company. After your picture day has passed, they will process all orders and mail them out within a 3-4 week time period. Any inquiries regarding problems with picture orders or not receiving your pictures should be sent to Todd Rogers at (864) 616-7999 or trogers@portraitefx.com. 

Medals will be given to coaches before the end of the season. It is up to coaches to pass them out after the last game or at a party. If you would like your team to have a party to pass out medals, get with your coach and/or team parent to help set one up. 

Yes! Please visit this link to complete the Financial Assistance form. Please allow at least 10 business days for this process. You must already be approved for Financial Assistance at the time of registration in order to receive your discounted rate for the season. 

For questions on this process, please call the Y at (864) 412-0288.

For 2026 Fall Season:

August 31 - September 28: A full refund will be issued. 
September 29 - October 18: A credit or refund will be issued minus $20.
October 19 and later: No refund can be issued, expect for emergencies and/or doctor’s note.

For 2026 Spring Season:

March 9 - April 6: A full refund will be issued. 
April 7-26 A credit or refund will be issued minus $20.
April 27 and later: No refund can be issued, expect for emergencies and/or doctor’s note.